Rental Policies

We ask that you follow the Museum policies when visiting or using our facility.  This ensures not only your safety and well being but also allows the best possible experience for everyone.

ALL MUSEUM FACILITY RENTALS REQUIRE A CONTRACT BETWEEN THE FACILITY USER AND MUSEUM/MUSEUM CAFE. CONTRACTS MUST BE SIGNED BY ALL PARTIES PRIOR TO THE EVENT.

The following are not permitted in the Museum:

  • Smoking
  • Handling or touching artwork
  • Food and beverage in the galleries
  • Red wine (except in the Cafe, MEZZ, Boardroom or Roof Terrace)
  • DJs or bands with loud amplification
  • Public events
  • Glitter, confetti, and candles

Security

All after hour events may be subject to a $25 per hour, per guard fee based upon need, event locations, and time.  To open the galleries after hours, the charge is approximately $100 per hour (depending on exhibitions) plus admission.  Security costs will be charged for all events that take place after regular museum hours.

Deposit and Final Payments

To guarantee a room for a specific date, a deposit equal to 25% of the total facility rental and catering charge must be received.  The remainder of the bill, including any applicable overtime charges, will be billed to the customer and is due 14 days following the event.  Your deposit will be credited to your final bill.

Attendance Guarantees

In arranging events, the estimated attendance must be specified at the time of the initial reservation.  Attendance must be guaranteed 2 business days prior to the event by 10:00 am. You will be charged for the final guarantee (even if fewer guests attend) or for the actual attendance, whichever is greater.

Food & Beverage

Outside catering is not permitted.  The Museum Cafe is the exclusive caterer of all Museum events.  Red wine is not allowed outside of the Museum Cafe, MEZZ, Boardroom or roof terrace. For off-premises catering, call the Cafe directly at (405) 235-6262.  Servers are paid $125 each and provide all setup, service, and clean up for all Museum events.

Decorations

Decorations, signage, posters, etc. may be shown on freestanding easels and stanchions only.  All decorations must be removed before the next business day.  No candles, glitter, or confetti please.

Additional Roof Policies

  • The client must familiarize themselves with the policies of the Lobby, as that will be the back up space in case of inclement weather.
  • Client must design a Plan B for the Lobby with the Museum’s Event Coordinator.
  • If table rentals are required for the Lobby, a retainer will be held in the contract for the cost of rentals for Plan B.
  • Food services on the roof are limited to passed hors d’oeuvres.
  • No additional furniture is allowed on the roof terrace.
  • There is not a P/A system on the roof terrace, if the client requires a microphone or PA system, rental fees will be applied.
  • Furniture on the roof terrace can be moved, but not removed.
  • A $50/hour maintenance fee could be applied for moving furniture.
  • No objects can be placed on the ledge of the roof terrace.
  • 2 Security guards will be present on the roof throughout the event.
  • Umbrellas will not be used in cases of extreme wind.
  • Any decorations must be anchored or tie down.

Roof Terrace Weather Policy

The event will be moved to the Lobby:

  • If temperatures exceed 100° according at Will Rogers World Airport.
  • If wind is 20 mph or more.
  • If there is a tornado or storm warning for Oklahoma County.
  • Decisions will be made by OKCMOA staff 2 hours prior to the event and will coordinate closely with the client.
  • Client is responsible for furniture rentals when moved to the Lobby (see the above policies for more).
  • If lightening is spotted in the area, the roof must be evacuated.
  • The Client will be shown emergency evacuation plans upon meeting with the Event Coordinator.